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Home
About Me
Services
Stories
Journal

Book a session

Privacy Policy

1. Introduction

At Evelyn Woods Therapy, I take your privacy seriously. As a Licensed Clinical Social Worker (LCSW), confidentiality is the cornerstone of my practice. This Privacy Policy explains how this website collects, uses, and protects your information.

2. Information We Collect

We collect information you voluntarily provide to us, including:

  • Personal Information: Name, email address, phone number, and pronouns when you fill out a contact form or book a consultation.

  • Usage Data: Non-personal information about how you interact with the website (e.g., pages visited, time spent) via cookies and analytics tools to improve the Site experience.

3. HIPAA & Confidentiality

Website vs. Therapy Records: Information submitted through this website’s general contact forms is encrypted but may not be fully HIPAA-compliant until it reaches my secure patient portal.

  • Please do not include sensitive medical details or specific trauma history in the initial website contact form.

  • Once we begin working together, all your records will be stored in a fully HIPAA-compliant electronic health record (EHR) system, separate from this website.

4. How We Use Your Information

I use the information you provide to:

  • Respond to your inquiries and schedule consultations.

  • Send you the "Gentle Notes" newsletter (only if you have explicitly opted in).

  • Improve the website functionality and content.

I will never sell, rent, or trade your personal information to third parties.

5. Cookies

This Site uses cookies to enhance your browsing experience. You can choose to disable cookies through your browser settings, though this may affect how the website functions.

6. Third-Party Links

My "Journal" or resource pages may contain links to other websites. I am not responsible for the privacy practices or content of these external sites. I encourage you to read the privacy policies of any website you visit.

7. Your Rights

Depending on your location, you may have rights regarding your data, including:

  • Opt-out: You can unsubscribe from the newsletter at any time by clicking the link in the footer of the email.

  • Access & Deletion: You may request to see or delete the personal information submitted through the website (excluding legal medical records required to be retained by law).

8. Changes to This Policy

I may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date.

9. Contact Me

If you have any questions about how your data is handled, please reach out:

  • Email: hello@email.com

  • Mail: 123 Wellness Ave, Suite 400

 

(FAQs)

 

(FAQs)

 

(FAQs)

How do I know if therapy is right for me?

If you're asking the question, it probably is. Therapy isn't just for crisis—it's for anyone who wants clarity, growth, or relief. If something feels heavy, stuck, or off, that's reason enough.

What's the difference between a consultation and a first session?

The consultation is a quick, free 15-minute phone call. We chat about what's going on and see if we click. No pressure, no forms. If it feels right, we schedule the first full session—that's where the real work begins.

Do you take insurance?

I'm an out-of-network provider, which means I don't bill insurance directly. However, if you have a PPO plan, you can likely get reimbursed for a portion of our sessions. I provide a monthly superbill that you submit to your insurance. This approach also means I don't have to assign you a diagnosis or share our session notes with your insurance company.

How long will I need to be in therapy?

There's no one-size-fits-all answer. Some people find what they need in 8-12 sessions. Others prefer ongoing support for months or longer. We'll check in regularly about what's working and adjust as you grow.

What if I've tried therapy before and it didn't work?

That's more common than you think. Therapy is deeply personal—if the fit wasn't right, the approach didn't land, or the timing was off, it doesn't mean therapy doesn't work. It means you hadn't found your therapist yet. Let's talk about what didn't work so we can do it differently.

Is everything I say confidential?

Yes. What you share stays between us, with rare exceptions: if there's an immediate risk of harm to yourself or others, or if there's suspected abuse of a child or vulnerable adult. Otherwise, your sessions are entirely private.

What if I need to cancel or reschedule?

Life happens. I just ask for 24 hours' notice so I can offer that time to another client. If you need to cancel last-minute due to an emergency, we'll work it out.

How do I know if therapy is right for me?

If you're asking the question, it probably is. Therapy isn't just for crisis—it's for anyone who wants clarity, growth, or relief. If something feels heavy, stuck, or off, that's reason enough.

What's the difference between a consultation and a first session?

The consultation is a quick, free 15-minute phone call. We chat about what's going on and see if we click. No pressure, no forms. If it feels right, we schedule the first full session—that's where the real work begins.

Do you take insurance?

I'm an out-of-network provider, which means I don't bill insurance directly. However, if you have a PPO plan, you can likely get reimbursed for a portion of our sessions. I provide a monthly superbill that you submit to your insurance. This approach also means I don't have to assign you a diagnosis or share our session notes with your insurance company.

How long will I need to be in therapy?

There's no one-size-fits-all answer. Some people find what they need in 8-12 sessions. Others prefer ongoing support for months or longer. We'll check in regularly about what's working and adjust as you grow.

What if I've tried therapy before and it didn't work?

That's more common than you think. Therapy is deeply personal—if the fit wasn't right, the approach didn't land, or the timing was off, it doesn't mean therapy doesn't work. It means you hadn't found your therapist yet. Let's talk about what didn't work so we can do it differently.

Is everything I say confidential?

Yes. What you share stays between us, with rare exceptions: if there's an immediate risk of harm to yourself or others, or if there's suspected abuse of a child or vulnerable adult. Otherwise, your sessions are entirely private.

What if I need to cancel or reschedule?

Life happens. I just ask for 24 hours' notice so I can offer that time to another client. If you need to cancel last-minute due to an emergency, we'll work it out.

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(555) 123 4567

123 Wellness Ave, Suite 400

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© 2026 Alma Hartwell

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